Fume Hoods, Laminar Flow Hoods, Biological Safety Cabinets, and Bench Hoods - Testing, Inspections, Certifications, and Repairs for the National Renewable Energy Laboratory

Sources Sought Notice No. SS-2023-2004 for "Fume Hoods, Laminar Flow Hoods, Biological Safety Cabinets, and Bench Hoods - Testing, Inspections, Certifications, and Repairs" for the National Renewable Energy Laboratory Background: The National Renewable Energy Laboratory (NREL) is a national laboratory of the U.S. Department of Energy (DOE), Office of Energy Efficiency and Renewable Energy (EERE), operated and managed by the Alliance for Sustainable Energy, LLC. NREL advances the science and engineering of energy efficiency, sustainable transportation, and renewable power technologies and provides the knowledge to integrate and optimize energy systems. Located in the foothills of Golden, Colorado, NREL is the only federal laboratory dedicated to the research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. The Alliance for Sustainable Energy, LLC (the Alliance), as the Prime Contractor for the DOE to manage and operate NREL, is seeking a subcontractor to provide Fume Hoods, Laminar Flow Hoods, Biological Safety Cabinets, and Bench Hoods - Testing, Inspections, Certifications, and Repairs at multiple NREL facilities. Objective: The objective of this Sources Sought is to identify potential contracting companies that are qualified and capable of meeting the project objectives. The project objective, at a high level, is to provide testing, inspections, certifications, and repairs to biological safety cabinet and fume hoods on-site at NREL. Project Details: The subcontractor shall provide all the labor, materials, equipment, staff, and transportation to complete the required annual inspections, testing, and certifications, as well as all as-needed or emergency repairs. Annual Testing, Inspections, and Certifications include: 1. Testing, Inspections, and Certifications in accordance with the following standards: a. OSHA b. NSF/ANSI 49 c. NIH/CDC d. AIHA/ANSI e. SEFA f. NEBB g. ASHRAE-110 2. Estimated units: a. Biological Safety Cabinets: 13 b. Laminar Flow Clean Bench Hoods: 20 c. Exhausted Laminar Flow Clean Bench Hoods: 21 d. Exhausted Single Pass Bench Hoods: 4 3. Subcontractor shall provide post-inspection reports including, at a minimum, the following: a. Hood performance data. b. Deficiencies identified during testing and inspection. c. All recommended repairs and/or preventive maintenance. 4. Subcontractor shall provide and install certification stickers for all equipment certified on an annual basis. Variable Service Requirements Includes: 1. As-needed and emergency testing and repairs. 2. Respond via phone within 4 hours of service request and on-site response within 24 hours of service request. 3. Provide quotes for replacement parts within 24 hours of service request. 4. Complete as-needed and emergency repairs within 5 business days of approved quote. Solicitation Details: The Alliance is seeking to determine the appropriateness of a total set aside to small businesses. The volume of qualified responses received from this Sources Sought will inform NREL's decision regarding the Request for Proposal (RFP) set aside status. Step 1 Selection (SSN): Parties that meet the minimum criteria outlined herein are encouraged to submit their capabilities statements. Submitted capabilities statements that meet the Alliance's stated criteria will be included in the source list to receive the planned RFP. Step 2 Selection (RFP): In the second and final step, offerors will be asked to demonstrate their technical approach to the project as well as a firm price to perform the work. This step may include oral presentations from as a part of the final selection. At the conclusion of the two steps, the Alliance intends to enter into a single subcontract with the selected offeror for the duration of time identified in the selected offeror's proposal at the conclusion of negotiations with NREL. Historical Order of Magnitude: The historical usage for these supplies and services ranges from $10,000.00 to $15,000.00 per year. Small-Business Requirements: This subcontract is planned as a 100% small business set-aside. The NAICS code applicable to this Sources Sought is 238210. Period of Performance: This project will have a base period of performance totaling twelve (12) months or 365 days, plus four one-year option periods totaling twelve (12) months of 365 days. The total Period of Performance, if all options are exercised, shall not exceed sixty (60) months. Submission Requirements: 1. The Subcontractor shall provide a narrative of the Offeror's company expertise with projects of similar scope, size, and complexity. NREL is seeking information from the Offeror that demonstrates the Offeror's capability to self-perform and manage lower-tier subcontractors with regards to safety, security, schedule, cost and administrative requirements. In the response to this Sources Sought Notice, Offerors shall highlight the depth and breadth of resources that can be brought to the project to ensure completion on schedule. Offerors shall identify the processes for communication with the project manager, schedule management, quality assurance, subcontractor management, and staff coordination. In addition to the above, the Subcontractor is encouraged to provide project experience working with state or federal agencies. 2. The following links are being provided for convenience: https://www.sba.gov/document/support--table-size-standards https://www.sba.gov/size-standards 3. Capability: NREL is seeking a subcontractor has demonstrated success with similar projects, has experience with federally funded projects, is knowledgeable with challenging schedules on project delivery, and is well versed and skilled in effectively integrating with all project team stakeholders. Please complete the following table and include in your Capabilities Statement. 1 Inspection, Testing and Certification Capabilities Experience: Yes/No Years' Experience (if applicable) 1.1 OSHA standards. 1.2 NSF/ANSI 49 standards. 1.3 NIH/CDC standards. 1.4 ASHRAE-110 standards. 1.5 AIHA/ANSI standards. 1.6 SEFA standards. 1.7 NEBB standards. 1.8 Comprehensive Inspection Reports. 1.9 Provide and install Certification stickers. 2 Variable Services (Repairs) Capabilities Experience: Yes/No Years' Experience (if applicable) 2.1 As-needed repairs, including preventive maintenance and one-time repairs. 2.2 Emergency repairs on an as-needed basis. 2.3 Respond via phone within 4 hours of service request and on-site within 24 hours of service request. 2.4 Provide quotes within 24 hours of service request. 2.5 Complete as-needed and emergency repairs within 5 business days of approved quote. 4. Location: Offerors shall have a bona-fide office located within 100 miles or shall be able to demonstrate their capability to perform in these locations: National Renewable Energy Laboratory (NREL) South Table Mountain Campus (STM) 15013 Denver West Parkway Golden, CO 80401 No contract award will be made to any contractor that is not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register. For firms interested in competing for the "Fume Hoods, Laminar Flow Hoods, Biological Safety Cabinets, and Bench Hoods - Testing, Inspections, Certifications, and Repairs" RFP for the National Renewable Energy Laboratory, please submit the following to Caitlyn Alter at Caitlyn.Alter@NREL.gov on or before 5:00 p.m. (MST), 10/13/2022: 1. Capability Statement 2. Organization Name and Address (include bona-fide location as stated above) 3. Point of Contact Information (Email, Direct Phone Number) 4. Respondents must address the criteria as stated above to be considered for RFP. 5. The page limit for responses shall be limited to 2-5 pages. Disclaimer: Responding to this request identifies your organization as an interested candidate only. Your submittal is not in response to a Request for Proposals (RFP). This is a Sources Sought Notice, not a Request for Proposal. Verbal replies will not be accepted. All inquiries must be in writing via email. Project related questions will not be entertained at this point in the procurement process. The method of contractor selection has not been determined at this time. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.

Division 03 -	Concrete, Concrete Forming, Cast-in-Place Concrete.
Division 04 -	Masonry, Unit Masonry.
Division 06 -	Wood, Plastics, and Composites, Rough Carpentry, Finish Carpentry.
Division 07 -	Thermal and Moisture Protection.
Division 08 -	Openings, Doors and Frames, Windows, Vents.
Division 09 -	Finishes, Tiling, Flooring, Resilient Flooring, Painting.
Division 10 -	Specialties, Signage, Compartments and Cubicles, Toilet, Bath, and Laundry Accessories, Emergency Aid Specialties, Fire Protection Specialties, Fire Protection Cabinets, Fire Extinguishers, Storage Assemblies.
Division 11 -	Equipment, Laboratory Equipment.
Division 12 -	Furnishings, Specialty Casework, Laboratory Casework, Countertops, Laboratory Countertops, Institutional Furniture, Laboratory Furniture.
Division 21 -	Fire Suppression, Fire-Suppression Sprinkler Systems, Fire-Extinguishing Systems.
Division 22 -	Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Facility Water Distribution, Plumbing Equipment, Drinking Fountains and Water Coolers, Gas and Vacuum Systems for Laboratory and Healthcare Facilities, Compressed-Air Systems for Laboratory and Healthcare Facilities, Vacuum Systems for Laboratory and Healthcare Facilities, Gas Systems for Laboratory and Healthcare Facilities, Chemical-Waste Systems for Laboratory and Healthcare Facilities, Processed Water Systems for Laboratory and Healthcare Facilities.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, HVAC Fans, Central HVAC Equipment.
Division 26 -	Electrical, Lighting, Interior Lighting, Emergency Lighting, Exit Signs, Exterior Lighting.