S--Exhaust Hood Cleaning Service 671-20-2-5041-0005

Statement of Work Kitchen Hood Cleaning at South Texas Veterans Health Care System (STVHCS) 1. General. Contractor required to provide hood, duct, blower and filter cleaning service for the STVHCS designated locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1. Description of Services / Introduction. The contractor shall furnish all equipment, tools, supplies, expertise, materials and other items necessary to perform cleaning kitchen exhaust hoods, ducts, blowers and filter in various locations throughout STVHCS. Certified, qualified, trained, and efficient personnel skilled in the trade must perform in the best and most workmanlike manner and in compliance with the contract and industry standards. Contractors must be certified. Certification must come from an industry standardized organization such as IKECA (International Kitchen Exhaust Cleaning Association) or comparable. Contractor will be responsible for providing proof of certification for Certified Exhaust Cleaning Specialists on an annual basis or as directed by their certifying industry standardized organization. Contractor must provide a photocopy of certification to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 10 days of certification renewal. During performance of work, at least one certified technician must remain on-site at all times.The contractor shall clean (to the bare metal) and certify hood and duct systems identified in table 1. Site Location Hood Location Number of Filters Audie L. Murphy Campus Nutritional & Food Service Kitchen Front 12 Audie L. Murphy Campus Nutritional & Food Service Kitchen Back 12 Audie L. Murphy Campus Patriot Canteen Front 9 Audie L. Murphy Campus Patriot Canteen Back 7 Audie L. Murphy Campus Barter Research Unit Kitchen 1 Audie L. Murphy Campus Penthouse 0 Kerrville Campus Nutritional & Food Service Kitchen Front 10 Kerrville Campus Nutritional & Food Service Kitchen Back 10 Kerrville Campus Patriot Canteen Front 5 Kerrville Campus Penthouse 0 Table 1 Cleaning procedures must adhere to the requirements of the National Fire Protection Association (NFPA) 96, which is entitled Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. Contractor must also follow standards set forth in the National Fire Code, and Occupational Safety and Health Standards (OSHA) requirements. Contractor shall be extremely familiar with the above regulations. Contractor shall perform all work in strict accordance with the highest safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures. Contractor is responsible for cleaning from the exhaust exit point, down to the hood which includes exhaust fan, duct work, filters, hood, and drip containers. Some exhaust hood systems will require the use of access panels. Government will be responsible for installing access panels as required. Contractor shall be familiar with multiple types of exhaust hood systems. The contractor shall be responsible for cleaning the exhaust fan drip containers on the roof prior to tipping the exhaust fan (to avoid roof decay from excess grease). Contractor shall not dispose used filters on campus. Contractor shall be responsible to replace the filter in the exterior (rooftop) drip container. If a filter is not in the drip container, contractor is required to place a new one in the container and shall annotate the filter was missing on the after service report (ASR). Kitchen filters (initial interior filtering system) must be removed before any work is done on the hood and duct system, and once contractor has cleaned the filters thoroughly, they shall be returned to their original position at the completion of services. 1.1.1. Definition. For the purpose of this contract, an exhaust hood and duct system is considered a continuous passageway for the transmission of air and vapors that, in addition to the containment components themselves, must include duct fittings, dampers, plenums, filters, and/or other items of air handling equipment. Exhaust duct and hood systems will comprise of the exhaust duct systems, the fan and blower housing, fan wheel/blades, fan, drip containers, and other features inherent to the operation of the entire systems with the exception of the electric motor interiors. 1.1.2. Preparation Work. Contractor shall ensure all interior areas and equipment from the hood to the floor and all exterior areas and equipment around the hood exit point (roof or wall) are protected from being soiled during the cleaning process. If the equipment that requires protection from being soiled conducts heat or flame, the contractor shall use a nonflammable type of protection to cover and protect said equipment. Contractor will ensure equipment which produces flame or heat is turned off or in stand-by mode before services begin and turned on when services are complete. When accessibility requires movement of equipment the contractor will move it. The contractor is responsible for connecting or disconnecting equipment utilities (gas, electric, water, etc.) and will follow all regulations applicable to the task. Contractor shall be responsible for cleaning all areas or equipment that are soiled, dirtied, or damaged during the performance of services at no additional cost to the Government. Cleaning of soiled areas and items shall be done in accordance with the manufacturer s suggested cleaning methods. Contractor is responsible for all damaged or unusable products, equipment, and items. Clean up procedures must be completed prior to the contractor departing and the facility opening for normal business. 1.1.3. Waste Water Containment. As part of preparation work and prior to any cleaning procedures, the contractor must have an industry standard and environmentally sound method to collect all wastewater generated from cleaning procedures. Wastewater must be contained and directed to an approved location or container during all cleaning processes to include the exterior procedures performed on the roof and the interior procedures performed on the hood. Wastewater may be disposed down a grease trap designed to handle wastewater. The contractor must not allow wastewater to run off the rooftops on to the ground or to enter into storm drains. Roof gutters and down spouts may be used if an industry standard and environmentally sound method of wastewater containment is set up at the bottom to prevent pollution. However, if used, the gutter and down spouts must be cleansed of all residue upon completion. Within 30 days of award of the contract, the contractor must submit in writing and ensure their collection methods for all wastewater generated are approved and accepted by the CO prior to usage. The method used must be submitted in writing for acceptance. It is the contractor s responsibility to notify the CO if method changes and re-establish acceptance. 1.1.4. Fire Suppression System. The hood and duct systems are equipped with fire suppression systems. Components of the fire suppression system shall not be rendered inoperable during the cleaning process. Flammable solvents or other flammable cleaning aids must not be used. Cleaning chemicals must not be applied on fusible links or other detection devices of the automatic extinguishing system. Contractor must notify contracting officer representative (COR) immediately if contractor notices any irregularities or non-operational units. Contractor must ensure the latches and trigger points of these systems are free of grease and build up. The contractor s cleaning technician must be aware of the operations of fire suppression systems.

Division 23 -

Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.